Poland Board of Selectmen
Minutes of Meeting
November 17, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 6:30PM with Selectmen Erland Torrey, Joseph Cimino, Peter J. Bolduc, Jr. and Larry Moreau present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting – Not yet available.
SPECIAL PRESENTATION - Feasibility Studies initial findings presented by John Cleveland, Community Dynamics Corp. and Norm Chamberlain, Taylor Engineering Associates.
Route 122 Area
· Surveys – 38% return 65/25; a summary of the survey results was provided to the Board;
· Will need to work with both the Mechanic Falls Water District as well as the Auburn Water/Sewer District;
· Costs are approximately 2.3m for the water line and 1.3m for the sewer line ;
· Primary source of funding would be TIF funds; not eligible for other programs;
· Enough TIF revenue to do one of the two (probably water).
Route 26 (DTV) Area
· Surveys – 66% return 63/43; a summary of the survey results was provided to the Board;
· Eligible for grant funds;
· Brown Road to White Oak Hill Road appears to be main area for water contaminants;
· Costs for water (no need for tank plenty of pressure) $850,000;
· Would be through Mechanic Falls Water District;
· Line would run from the high school to the RSU location (Aggregate Road);
· Estimated TIF revenues could increase substantially beginning this year to help fund project.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Departmental Reports
Public Works Department - Apprehending those who are illegally dumping trash in specific unauthorized areas around town has become a top priority.
Financial Reports: 09/10 Revenue and Expense – The Board requested a foot note on the Conservation Fund and the additional source of funds.
Communications - The following materials were included in the meeting packets:
PCC Minutes - October 26, 2009
OLD BUSINESS
Grant Update – Discussion Only.
RSU Property Transfer Request
Selectman Cimino moved that the Town maintain the exclusive rights of the 2.4 school ground acres with no restrictions. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Items the Board requested the Manager to pursue:
· Have the Manager draw up an agreement as to the rights of Poland’s use of the school facilities.
· The Quitclaim should be amended to include a utility easement (does not mention water lines that go through the PCS property).
· To see that the language suggested by the town’s attorney is included and applied to both school parcels 1 and 3 with no modifications.
· Make sure that the legal descriptions match what the town has on record through the surveyor.
The consensus of the Board was to authorize the Manager to continue negotiations with the RSU and to bring a new draft back to the Board for review.
Ricker Library - Bank of America Update
The Board consensually gave the manager authorization, following a discussion with the Library Trustees, to proceed aggressively in the release of funds from Bank of America on behalf of the Ricker Library and to find a better vendor. The Chairman would also like to see the financial pros and cons in proceeding with this action.
Regional PWD w/ McFalls - Sweeping / Painting
The Board fully supports exchanging services between towns but they would like to see some financial accountability on the amount of labor used and the value of that labor.
The following topics were FYI/discussion only.
Recycling Update - down 830 tons from 2008
Assessing / TIF Update
Crack Filling Update
LPIA Legal Update
T & M Mortgage Case Update.
New Business
Androscoggin County Budget Mtg 11/18/09 @ 7:30 pm
Manager Concerns: Dispatching, Wages & Benefits 2010 - 53 pay periods, money towards a County Charter, Exceeding LD1
Health Insurance 8% Increase
The Manager is putting Health Insurance out to bid to provide the most cost effective benefit value to the town and to the employees.
The following topics were FYI/discussion only.
Fire-Rescue Promotions
Time Warner 2010 Price Changes
Fairpoint Bankruptcy
Assessing Issues
· Digital Mapping
· Poland Spring Bottling-Personal Property
· Keeping Poland at 100%
Annual Staff Safety Training - December 4th & 7th
Energy Efficiency Study – Wydevue/Town Office Building
ASSESSING BUSINESS
Abatement Denials
Selectman Moreau moved to deny the abatement requests for the tax year 2010 for map 13, lot 5A, map 11, lot 16 and map 35, lot 10. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0–no
Selectman Bolduc moved to table the denial abatement request for the tax year 2010 for map 11, lot 10A. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0–no
Abatements
Selectman Moreau moved to grant the abatements for the FY 2010 personal property tax, Code 5, Campers totaling $1,565.12 as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0–no
Selectman Moreau moved to grant the abatements for the FY 2010 personal property tax, Code 6 Furniture and Fixtures 2008 totaling $52.67 as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0–no
Selectman Moreau moved to grant the abatements for the FY 2010 personal property tax, Code 6 Furniture and Fixtures 2009 totaling $98.47 as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0–no
Selectman Moreau moved to grant the FY 2010 real estate tax abatements totaling $3,860.54 as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0–no
Selectman Moreau moved to grant the abatement for the FY 2010 personal property tax, map 17, lot 32B-PP in the amount of $3,173.12 as presented. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0–no
Selectman Moreau moved to grant the abatement for the FY 2010 real estate tax, map 12, lot 63-3 in the amount of $234.50 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0–no
Supplementals
Selectman Moreau moved to authorize the first real estate tax supplementals for FY 2010 is issued on accounts 321, 49 and 3651 totaling $3068.33. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0–no
Payables
Selectman Bolduc moved to approve the bills payable in the amount of $597,502.43. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
None.
Executive Session
Selectman Torrey moved that the Board of Selectmen enter into executive session with the Town Manager pursuant to Title 1 MRSA, Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) discussions relating to a personnel matter specifically intended for the Town Manager’s annual performance evaluation. Selectman Bolduc seconded the motion. Discussion: None.
Adjourn
Selectman Moreau moved to adjourn at 10:02PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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